• Teachers submit applications via form/portal

• Reminders shared via social media & email

• Optional info webinar or Q&A

• Recommended: keep application open 2–3 weeks

• Team reviews:

  • Eligibility

  • Completeness

  • Budget alignment

• Grant review panel scores each application using rubric:

  • Student impact (high weight)

  • Creativity/innovation

  • Equity focus

  • Feasibility & clarity

  • Budget alignment

Board or grant committee approves final list

• Send award letters, decline letters, and follow-up instructions

• Provide funding timeline, purchase instructions, and reporting requirements

Payment options:

• Direct to school

• Vendors directly

• Reimbursement with receipts

Teachers submit:

• Short report

• Photos (with permission)

• Optional student reflections

• Quotes/testimonials

These submissions turn into:

• Impact stories

• Website highlights

• Donor newsletters